Ars Codex helps you decide where AI fits, build custom products and internal tools, and connect them to your operations. From industry workflows to new AI capabilities, the work goes from a clear problem to software your team can use.
Products & services
Tools built around the daily work of distributors, operations teams and their partners: handling documents, reviewing exceptions and keeping systems in sync.
Develop a custom business application, automate order intake, or connect your ERP to the rest of your stack.
Custom business software · Document automation · ERP / API integrationsGet a technical view on an AI opportunity, test an uncertain idea, or build a capability your team or customers can use.
From knowledge assistants and retrieval systems to custom AI features, with evaluation, integration and deployment included in the scope.
AI consulting · AI developmentFor ERP integrators, product teams and agencies: engineering support for your client projects.
Engagement
Choose a use case, assess feasibility, review architecture, or plan an AI product. Receive findings and a practical next step, whether or not a build follows.
For document automation, the focused workflow assessment is C$1,500: one workflow, an agreed sample volume, a process map and an implementation proposal.
Build a business tool, integration or AI capability around an agreed scope. Delivery covers validation, deployment and documentation.
Quoted after scoping. An existing specification can be the starting point; the document assessment is specific to document projects.
Reserve development capacity to explore, build and improve a product over successive iterations, or bring additional engineering into your team.
Agree on priorities, monthly capacity and delivery checkpoints. Handover and optional maintenance are defined for each engagement.
Example
This is a synthetic illustration of a typical distributor workflow. It is labelled as an example until a live demonstration is published.
Illustrative example
| Item | Qty | SKU |
|---|---|---|
| Filter housing 4" | 12 | FH-440 |
| Gasket kit | 12 | GK-12 |
| Pump coupling | 2 | — |
| Line | Qty | ERP item | Status |
|---|---|---|---|
| Filter housing 4" | 12 | FH-440 | Ready |
| Gasket kit | 12 | GK-12 | Ready |
| Pump coupling | 2 | Needs match | Review |
Uncertain field: the coupling has no SKU. A person confirms the ERP item before export.
Resources
Practical guides and illustrative engineering walkthroughs covering AI, documents and integrations. Walkthroughs use synthetic scenarios; they are not customer results.
Practical guide
A practical guide to customer and product matching, draft orders, duplicate prevention and exception handling when connecting purchase-order documents to Odoo.
Practical guide
Evaluate internal AI assistants with representative questions, source checks, permission tests, abstention cases and repeatable acceptance criteria.
Practical guide
Choose human-review rules for document automation using business impact, validation, source evidence and exception handling rather than a confidence score alone.
Illustrative walkthrough
An illustrative document-to-ERP design: source evidence, product matching, review states, duplicate protection and acceptance tests for purchase-order processing.
Illustrative walkthrough
An illustrative AI assistant design with permission-aware retrieval, source citations, abstention and acceptance tests for internal procedures.
Process
Ars Codex
Ars Codex is a Montréal-based software and AI company. We help businesses turn operational challenges and product ideas into working systems, from industry applications and integrations to AI consulting and development.
About Ars CodexQuestions
Yes. Consulting, prototypes and custom AI development are available as direct engagements. We define the question, deliverables and quote around your project. The C$1,500 workflow assessment applies to document automation.
Yes. Ars Codex builds custom business applications, operational tools and integrations around your users and existing systems. Start with the work you want to improve; the scope will define where conventional software or AI is useful.
Email attachments, PDFs, scans with readable text, and structured exports such as CSV. Handwriting and heavily degraded scans are reviewed case by case during the assessment.
ERPs, CRMs and other line-of-business software that expose an API, a file drop, or a supported connector. Odoo and similar ERP work is common for partner engagements. Exact connectors are confirmed after seeing the workflow.
On fields or documents below an agreed confidence rule, and on any record that would post to a financial or inventory system. The review step is a working screen, not an informal email chain, unless you choose otherwise.
The record is held. The reviewer sees the source excerpt, the extracted value, and why it was flagged. Nothing is exported until it is accepted, corrected, or rejected.
After assessment: a process map, sample-data findings, feasibility notes and a scope proposal. After implementation: the agreed workflow in your environment, documentation, and a clear owner for each part.
You do, unless a maintenance arrangement is signed. The handover states which party updates mappings, prompts, APIs and hosting.
Assessment uses a limited sample you provide. Production access is granted only for the systems in scope, with accounts you control. See the privacy page for data handling.
Contact
Tell us about an operational challenge, a product idea or an AI question. We’ll discuss the right starting point.
